Job Description

Position and responsibilities

•    Process paper based and electronic invoices, ensuring compliance to processes and procedures
•    Accurately process manual invoices, including appropriate coding and ensuring relevant approval received
•    Accurately process three way match vendor invoices, matching vendor invoice to the goods receipt/purchase order in our System AMOS
•    Ensure that supplier accounts are paid in accordance with agreed terms
•    Solve queries on mismatched invoices and orders in conjunction with procurement and business teams
•    Reconcile supplier accounts and resolve any resulting queries & discrepancies which may arise with missing or held invoices
•    Deal with email queries from internal stakeholders and external suppliers
•    Communicate within the team to resolve queries efficiently
•    Support team members with workload during times of absence or high activity, to ensure business needs are met
•    Optimization of the invoice verification process, as well as co-design of the overall processes with on behalf to correct and in timely invoice entry
•    Setting up and maintaining supplier files and master data
•    Preparation of payment runs 
•    Support with monthly and annual financial statements on intercompany suppliers
•    Support in general administrative activities (account reconciliation, correspondence …)

Qualifications and Experience

•    Commercial background
•    Experience within accounts payable or comparable area
•    Profound knowledge of MS-Office (Outlook, Word, Excel)
•    ATOSS / AMOS knowledge would be an advantage
•    Fluent in English verbal and written,  French and German would be an advantage
•    Self-motivated with an attitude to accept responsibility for own learning and development
•    Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines
•    Meticulous and accurate with impeccable attention to detail
•    A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders
•    Ability to demonstrate a strong customer focus and a passion for quality service delivery
•    Ability to work well within a team
•    Flexible and able to adapt to working in different teams as required
•    Proficient in Microsoft Excel, Word and Outlook

Additional information

•    General working place: City office at Sternengasse 18 in Basel
•    Entry as soon as possible or by agreement


Does your profile match our requirements? If so, we look forward to receiving your
online application