Invoice Verification Assistant 80-100%

Job Description

Your daily tasks & responsibilities

• Process paper based and electronic invoices, ensuring compliance to processes and procedures
• Accurately process manual invoices, including appropriate coding and ensuring relevant approval received
• Accurately process three way match vendor invoices, matching vendor invoice to the goods receipt/purchase order in our System AMOS
• Ensure that supplier accounts are paid in accordance with agreed terms
• Solve queries on mismatched invoices and orders in conjunction with procurement and business teams
• Reconcile supplier accounts and resolve any resulting queries & discrepancies which may arise with missing or held invoices
• Deal with email queries from internal stakeholders and external suppliers
• Communicate within the team to resolve queries efficiently
• Support team members with workload during times of absence or high activity, to ensure business needs are met
• Setting up and maintaining supplier files and master data
• Support in general administrative activities (account reconciliation, correspondence …)

The expertise you have & skills you bring

• Commercial background
• Experience within accounts payable or comparable area
• Profound knowledge of MS-Office (Outlook, Word, Excel)
• ATOSS / AMOS knowledge would be an advantage
• Fluent in English verbal and written,  French and German would be an advantage
• Self-motivated with an attitude to accept responsibility for own learning and development
• Organised with the ability to prioritise and multi task due to high volume of work and tight deadlines
• Meticulous and accurate with impeccable attention to detail
• A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders
• Ability to demonstrate a strong customer focus and a passion for quality service delivery
• Ability to work well within a team
• Flexible and able to adapt to working in different teams as required
• Proficient in Microsoft Excel, Word and Outlook

Additional information

• General working place: City office at Sternengasse 18 in Basel
• Entry as soon as possible or by agreement

What we offer you (among other things)

• Working in an owner-managed, young and dynamic company with hands-on mentality 
• Multifaceted, challenging and responsible position within an exclusive environment
• Attractive employment conditions and social benefits like 5 weeks of holidays (6 weeks as of 50 years)
• Free English lessons and individual further training and development opportunities
• A workplace in the middle of the city of Basel with a subsidized parking space and other employee discounts (Fleets, Bars & Restaurants etc.)
• Corporate events like our famous annual Christmas Party and the summer BBQ